Simply Camps features

Forms and workflows

Public forms, internal steps, approvals, registrations, and record updates that move work forward.

What’s included

Online camper registration

Families register campers by session, grade, cabin preference, and program needs in one flow.

See how camp teams use this
  • Families complete the flow on their phone; the camp office sees the structured record immediately.
  • If the session fills or needs review, the submission can move into a clear follow-up list instead of an inbox.
  • Confirmation messages, tasks, and record updates can happen from the same submission.
IncludedIncluded on every plan, including Free.

Health forms and waivers

Medical details, permissions, waivers, and emergency contacts attach to the camper record before arrival.

See how camp teams use this
  • Families complete the flow on their phone; the camp office sees the structured record immediately.
  • If the arrival day fills or needs review, the submission can move into a clear follow-up list instead of an inbox.
  • Confirmation messages, tasks, and record updates can happen from the same submission.
IncludedIncluded on every plan, including Free.

Staff applications and hiring

Applicants submit availability, certifications, and references into a review workflow.

See how camp teams use this
  • Applicants complete the flow on their phone; the camp office sees the structured record immediately.
  • If the staff season fills or needs review, the submission can move into a clear follow-up list instead of an inbox.
  • Confirmation messages, tasks, and record updates can happen from the same submission.
IncludedIncluded on every plan, including Free.

Waitlists when sessions fill

Families join a waitlist that can turn into a registration when space opens.

See how camp teams use this
  • Families complete the flow on their phone; the camp office sees the structured record immediately.
  • If the session fills or needs review, the submission can move into a clear follow-up list instead of an inbox.
  • Confirmation messages, tasks, and record updates can happen from the same submission.
IncludedIncluded on every plan, including Free.

Family record updates without phone tag

Guardians update pickup lists, allergies, and contact details from a secure link.

See how camp teams use this
  • Families complete the flow on their phone; the camp office sees the structured record immediately.
  • If the camp season fills or needs review, the submission can move into a clear follow-up list instead of an inbox.
  • Confirmation messages, tasks, and record updates can happen from the same submission.
IncludedIncluded on every plan, including Free.

Public forms that write to the right records

Put the form where families already are, then write the answer to the right record.

See how camp teams use this
  • Families can submit from a phone, and the answers land on the right record instantly.
  • Nobody retypes email or paper submissions into the database again.
  • Every submission can trigger a confirmation and a follow-up task automatically.
IncludedIncluded on every plan, including Free.

Applications and intake

Collect structured application or intake data and move it into review, records, and follow-up without retyping.

See how camp teams use this
  • An application can collect exactly the fields the decision needs, files included.
  • A review queue can track every application from submitted to decided.
  • Applicants can move through stages with the full history kept.
IncludedIncluded on every plan, including Free.

Registrations and signups

Run signups for events, programs, memberships, services, or any other participation workflow.

See how camp teams use this
  • A signup can cap at capacity and close itself when full.
  • Registration answers can drive rosters, name tags, and follow-up lists.
  • Payment can happen inside the same registration flow.
IncludedIncluded on every plan, including Free.

Self-service updates

Let people update the records they are allowed to touch instead of sending changes through email.

See how camp teams use this
  • Families can confirm and correct their own details through a secure link.
  • The annual information refresh can stop being a season of phone calls.
  • Changes can wait in review before touching the live record.
IncludedIncluded on every plan, including Free.

Capacity and waitlists

Set capacity, collect waitlists, and keep signup pressure visible when a session, room, event, or service fills.

See how camp teams use this
  • When capacity fills, the next signup can join a waitlist automatically.
  • An opened spot can go to the next person in line without a scramble.
  • Capacity rules stay honest — no accidentally overbooked lists.
IncludedIncluded on every plan, including Free.

Shareable workflow pages

Give any wizard a clean hosted URL so it can stand alone, be shared, or sit behind a branded website link.

See how camp teams use this
  • A form can live at a clean, branded, shareable link with no website changes needed.
  • A QR code, email, or text can point straight at one specific flow.
IncludedIncluded on every plan, including Free.

Review workflows

Turn submissions and changes into reviewable steps before the system treats them as final.

See how camp teams use this
  • A submission can require review before it becomes a live record.
  • Approvals can route to the right person with everything they need to decide.
IncludedIncluded on every plan, including Free.

Ready to see Simply Camps in context?

We can walk through the features that matter for camp teams and leave the rest out of the way.